MOVEMENT of Microcomputer or Telephony Equipment Form

Purpose: Define the process to MOVE microcomputer (computer, monitor, keyboard, and associated devices such as a mouse, printer, copier, scanner, and external modem) or Telephony (telephones, extensions, or fax machines) equipment.

General: This document provides the necessary guidelines for the requester to initiate the movement of microcomputer or telephony equipment.  These guidelines must be followed to ensure coordination with the necessary offices and that all required documents are completed.  This form must be used when microcomputer or telephony equipment needs to be moved.

Arranging for Microcomputer or Telephony Equipment to be moved:  ITS is responsible for moving telephony equipment or desktop computers and any associated components such as keyboards, mice, scanners, and printers.  In order to provide adequate service, sufficient notice is required to ensure the microcomputer or telephony equipment is moved in an orderly and accountable manner.  (After submitting the request, please allow 2 weeks for movement of microcomputer or telephony equipment from room to room or from one building to another building on the same campus and 3 weeks for movements from one campus to another campus.)

Cost Center Manager Responsibilities:

1. Ensure the microcomputer or telephony equipment to be moved belongs to your cost center.

2. Determine whether the microcomputer or telephony equipment is to be moved.

3. If the microcomputer or telephony equipment is to be moved, determine where it should be moved.

4. Ensure the new location has electrical.  If it doesn't, fill out a Facilities Work Request form.

5. Ensure the request has been filled out accordingly.

Requester Responsibilities:

1. Ensure your Supervisor and Cost Center Manager approve of the move you are requesting.

2. Prepare and submit the online Movement of Microcomputer or Telephony Equipment form.  Hardcopy printouts of this form are not accepted.  Review Important Move Information.

3. Make a copy of the confirmation page for your records.

Information Technology Services (ITS) Responsibilities: 

1. Pick up and move the microcomputer or telephony equipment to the requested destination.

2. Prepare the equipment for pickup by Central Stores unless technician plans to deliver.

3. Notify Central Stores when the  equipment is ready for pick up unless planning to deliver.

4. Update the inventory database as required.