Purpose: Define the process to transfer NON-MICROCOMPUTER equipment from cost center to cost center, campus to campus, building to building, or room to room.  This form is not to be used to move microcomputer equipment, i.e., computer, monitor, keyboard, and associated devices such as a mouse, printer, scanner, or external modem.

General: This document provides the necessary guidelines for a Cost Center Manager to initiate the transfer of equipment.  These guidelines must be followed to ensure that the coordination with necessary offices and the required documents are completed.

Arranging for Equipment to be Transferred: Central Stores is responsible for picking up equipment that is being transferred.  In order to provide adequate service, sufficient notice is required to ensure that the equipment is picked up in an timely and accountable manner.  (After submitting the form, please allow up to 2 weeks for the equipment to be picked up.)

NOTE: Central Stores staff will not pick up any equipment unless a copy of the confirmation page is attached to the equipment. 

Cost Center Manager (CCM) Responsibilities: Ensure the equipment to be turned in belongs to your cost center and is within your cost center.  Ensure that the gaining CCM is willing to accept the equipment you wish to transfer to their cost center.

Requester Responsibilities:

1. Submit the online Transfer of Equipment form

2. Make a copy of the confirmation page for your records

3. Make another copy of the confirmation page and attach it to the equipment to be transferred

Central Stores Responsibilities: 

1. Pick up the equipment and initial the e-mail request

2. Transfer the equipment according to the action requested on the form

3. Update the inventory database and initial the e-mail request